GILMAN TERMS AND CONDITIONS CONTRACT
All Gilman Scholarship recipients are required to read the Terms and Conditions contract and understand the terms of accepting their Gilman Scholarship. The Terms and Conditions contract will be available in your Gilman account for reference when necessary.
All Gilman scholarship recipients must upload documentation to show their U.S. citizenship or U.S. national status. Upload a legible copy of one of the following documents:
- U.S. Passport (photo page, cannot be expired);
- U.S. Passport Card (cannot be expired);
- U.S. Birth Certificate;
- Certificate of U.S. Naturalization; or
- Certification of Birth Abroad as U.S. Citizen.
All Gilman scholarship recipients must upload proof of acceptance into their study abroad/internship program or host institution. Do not upload the Gilman Program Decision or Support Letter, as it will be rejected. The following are required in the program acceptance letter:
Letter must be addressed to you with your first and last name;
Letter must be in English;
Letter must identify your study abroad program, host country and dates and/or academic term of study;
Letter must be signed or have an email signature by the composer of the letter, which should be a representative from your program provider or an administrator from your host institution.
If the acceptance letter you received does not meet one of the criteria, request an updated letter from your study abroad advisor or a representative from your program containing all of the required information.
Other Possible Forms of Acceptance
- Email Notification: If you received your official notification of acceptance via email, you can save the original message as a document, or print and scan, and upload it to your Gilman account. The document must include your full name, identify the program and host location, and include the dates or academic term of your program. Your upload should contain the entire email message, including the “To,” “From,” and “Subject” fields. We will not accept the text copied and pasted into a Word document.
- Website: If you received your official notification of acceptance through your account on the program provider’s website, you can either take a screenshot of the page in its entirety and save as a document or print and scan the screen view in order to upload into your Gilman online award documentation.
Important: The Gilman Program will not accept nomination or conditional letters as proof of acceptance. Nomination and conditional letters are not an official acceptance. Nomination letters are provided by your home institution nominating you to the host country institution. Admission is contingent upon approval by the host institution. Conditional letters do not provide full proof of acceptance as acceptance is conditional upon further action by you.
All Gilman scholarship recipients must have adequate international health insurance for the duration of the abroad program in the country(ies) of study to receive scholarship funds. In many cases, this is provided by your home institution or study abroad program, and a letter meeting the requirements below can be provided.
Health Insurance Guidelines
Gilman scholarship recipients must have coverage for:
Accident & Sickness Medical Expenses
Emergency Medical Evacuation
Repatriation of Remains
Documentation Options
Official letter with first and last name, insurance provider, worldwide/international or location and dates of coverage, brief description of benefits, including coverage for requirements above
OR
ID card with name, dates of coverage, AND
description of benefits
OR
Purchase iNext Supplemental Plan for entirety of abroad program
Important: Your regular U.S. health insurance company may not provide sufficient travel-related coverage, and Medicare/Medicaid doesn’t cover services outside of the U.S.
All Gilman scholarship recipients must upload an official transcript from their currently enrolled U.S. institution to the Gilman portal. The official transcript must include the current “in-progress” term, or if this is not available, your most recently completed academic term.
If you have any questions regarding the submission of your transcript(s), please contact us to ensure you can submit them by the award documentation deadline.
The Gilman Scholarship Program and U.S. Department of State require that all Gilman scholars register with the Smart Traveler Enrollment Program (STEP). The STEP allows recipients to receive the latest travel updates and information via email.
Gilman Scholarship recipients whose Pell Grant status (or Title IV federal financial aid status for Gilman-McCain recipients) is not confirmed by their financial aid advisor must provide proof of receiving a Pell Grant (or Title IV federal financial aid status for Gilman-McCain recipients) either during the term of application or term of their program abroad (or both). This can include a financial aid award letter or package, a screenshot from your financial aid account, or a letter from a financial aid office representative. This document must include:
- Full student name;
- Home institution name;
- Indication of type of federal financial aid received; and
- Date or term receiving federal financial aid.
Please review and print out for your reference the Gilman Scholar Checklist for next steps to accept your award, receive your scholarship funding, and complete all Gilman scholar requirements prior to, during, and after your program abroad.
